Student Refunds and Return of Funds for Complete Withdrawals From the College
The refund policies listed below describe the financial obligations
of students who withdraw from classes after the official beginning
of a semester. Students are advised to read these refund policies
carefully to determine which apply to their specific circumstances.
NOTE: Refunds for student aid or scholarships will not be
distributed to the student unless his/her account balance is zero.
Forms for withdrawal from the College are available in the Office
of the Registrar.
A. REFUND POLICY FOR COMPLETE WITHDRAWAL FOR
ALL STUDENTS WHO ARE NOT DVA OR TITLE IV AID
RECIPIENTS (See “B” below for DVA recipients and “C” for
definition of Title IV Aid Recipients):
Room and Board: Student will be charged through the school
month of departure. Any payments beyond that will be
Tuition: All tuition fees beyond $5 per class will be refunded
up to the “drop class” deadline. No tuition will be refunded
after the “drop class” deadline. No other refunds will be
No refunds will be made after the refund period except as
stipulated for enrollment of DVA or Title IV recipients.
B. REFUND POLICY FOR DVA STUDENTS:
The following refund policy will be applicable to persons
enrolled under the provisions of Title 38, U.S. Code as
amended: The amount charged to the persons for tuition,
fees, and other charges for a portion of the course will not
exceed the approximate pro rata portion of the tuition, fees,
and other charges that the length of the completed portion of
the course bears to its total length.
C. REFUND REGULATIONS FOR COMPLETE WITHDRAWAL FOR ALL STUDENTS WHO ARE TITLE IV AID RECIPIENTS:
Any student receiving Federal Title IV funds will be subject to
the following policy regarding return of Federal Title IV funds:
• The College and the student will be required to return to
the federal aid programs the amount of aid received that
was in excess of the aid “earned” for the time period the
student remained enrolled.
• The percentage of the semester completed is the
percentage of aid earned. This percentage is calculated
by the number of days the student attended divided by the
number of days in the payment period (i.e., semester). For
example, if a student withdrew on the 20th day of a
semester 107 days in length, the student would have only
earned 19% of the aid he received (20/107=0.19).
• Students who remain enrolled through at least 60% of the
payment period (semester) are considered to have
earned 100% of the aid received and will not owe a
repayment of Federal Title IV grant funds.
• If the College returns funds to the Title IV aid program,
any student(s) involved may owe the College charges that
were originally paid at the time of disbursement. Students
may also be required to return funds released to them for
• Unearned Title IV funds will be returned within 45 days of
the date the school determined the student withdrew.
(Special rules apply to Post-Withdrawal Disbursements;
see below.) Monies returned to the Title IV aid programs
will be applied first to loans to reduce the loan debt of the
student and/or parent borrower. (The calculations will be
made using the R2T4 form provided by the U.S.
Department of Education.) The school will also notify the
student, by mailing a copy of the notice to the lender, that
the funds have been returned on his or her behalf.
• Post-Withdrawal Disbursements are determined through
the use of the R2T4 form and the Post-Withdrawal
Disbursements Tracking Sheet provided by the U.S.
Department of Education. Title IV grant funds must be
distributed within 45 days of the date the school
determined the student withdrew. The disbursement of
any loan funds requires the notification of the student
within 30 days and acceptance by the student within 180
days of the withdrawal date determined by the school.
Refund Policy for Dropping a Portion of Your Schedule After Classes Begin
Changes in schedules until the “last day to add classes” on the
school calendar in any semester will result in full charges for
courses added. Changes in schedules until the “last day to drop
classes” on the school calendar in any semester will result full
refund for courses dropped less $5 per course. No refunds for
dropped courses will be made after this time.
STUDENT REPAYMENTS OF THE OVERPAYMENT
(UNEARNED) OF TITLE IV FUNDS
• The student is obligated to return any Title IV
overpayment in the same order that is required for
schools. The institution will notify the student within 30
days of withdrawal when he or she has received an
overpayment of Title IV funds.
• In the notification the school will inform the student that:
(1) The student owes an overpayment of Title IV funds.
(2) The student’s eligibility for additional Title IV funds will
end if the student fails to take positive action by the 45th
day following the date the school sent or was required to
send notification to the student.
(3) There are three positive actions a student can take to
extend his or her eligibility for Title IV funds beyond 45
days: repay the overpayment in full to the school, sign a
repayment agreement (maximum of 24 months), or the
student may sign a repayment agreement with the
College Financial Office.
• If the student fails to take positive action within the 45-day
response period, the student’s overpayment will be
reported to the National Student Loan Data System
(NSLDS) and referred to borrower services for collection.
• Overpayments of less than $50 are not subject to