APPROVED SELF-STUDY PROPOSAL


V. APPROVED SELF-STUDY PROPOSAL

 

Self-Study Proposal

Submitted September 29, 2016

Table of Contents

  1. Introduction and brief history of the institution
  2. Purpose of the Self-Study
  3. Goals of the Self-Study
  4. Proposed Self-Study Timeline
  5. Organization for the Self-Study
    • Membership, role and scope of the Steering Committee
    • Membership, role and scope of the sub-committees
    • Role and scope of the chairs of the sub-committee 
  6. Materials and Resources
  7. Budget for the Self-Study
  8. Institution Assessment Plan
  9. Institution strategic Plan


I. INTRODUCTION AND BRIEF HISTORY OF THE INSTITUTION

Southeastern Free Will Baptist College (SFWBC) is a four-year, undergraduate college which operates on semesters and has an enrollment of just under 100 students. The College has no direct church affiliation and is governed by a Board of Directors made up of 7 permanent members and 5 rotating members. When a vacancy comes open in the group of permanent members, the board selects a man from the rotating members to fill that position. The rotating board members are chosen by a Cooperating Board from their ranks. The Cooperating Board are those who have signed the colleges Statement of Cooperation and have been voted in by the Cooperating Board in their annual meeting.

On April 12, 1982, a formal meeting was held at Hilltop Free Will Baptist Church in Fuquay-Varina, North Carolina for the purpose of starting a new college. Two major philosophical issues became the focal point of discussion about the future of Free Will Baptists. One was the training of ministerial students and the other was the training of teachers for Christian Day Schools. A steering committee was selected to begin work on the establishment of a new college.

On April 28, 1982, the Steering Committee met and decided that there would be the need of a Board of Directors and a Cooperating Board that to consist of those supporting pastors and churches. The Board of Directors would have a combination of permanent and rotating members plus the president of the college.

The steering committee also developed a philosophical confession of faith. Which included four basic summary points.

  • We believe in the local church as God’s highest organizational authority among men other than the home, and in the office of the pastor as God’s special provision for leadership in the local church.
  • We believe in the Fundamental-Separatist position for both personal sanctification and ecclesiastical affiliation.
  • We believe in a world-wide evangelistic outreach including personal soul winning, Home and Foreign missions endeavors.
  • We believe that all truth is God’s truth and that the Christian School and Christian College are a means of aiding parents and churches in the training of their children for life.

On April 30, 1982 Pastors and Laymen gathered at Cramerton Free Will Baptist Church in Cramerton, North Carolina to consider the recommendations of the Steering Committee about the proposed new college. A seventeen-member Board of Directors of nine indefinite members and eight rotating members was chosen.

The Board of Directors met on September 6-7, 1982, at First Free Will Baptist Church, Inman, South Carolina. The Board of Directors of the newly formed Southeastern Free Will Baptist College asked the Gateway Church to host the new college and open in the fall of 1983 in Virginia Beach, Virginia.

Dr. Randy Cox was hired as the first President of SFWBC and  Lorenza Stox was hired as the first Dean of the college.

There were 89 students to register for the 1983 fall semester. In the next couple of years SFWBC grew in enrollment and staff. Some faculty who were part time became full time. Others were hired to complement the program. In 1985 Dr. Joseph Ange became the first full time president of the college.

In 1987, Southeastern moved to its present location in Wendell, NC.

In 1989 Billy Bevan was hired as the third President of SFWBC while he continued to pastor Hilltop Free Will Baptist Church. In 1996 Brother Bevan resigned his pastorate and became the second full time president of the college.

However, in 2000 the Board of Directors realized that the focus of the college was on ministry and that all of the degrees being offered were ministry related. Therefore, they voted that the mission reflect that and be changed so say, “The purpose of Southeastern Free Will Baptist Bible College is to train students for church-related ministries.”

In 2003 Dr. Lorenza Stox became the fourth President as he continued to pastor the Parkers Chapel Free Will Baptist Church.

In 2008 Dr. Stox resigned his pastorate and moved from a part-time to a full-time president of SFWBC. He remained as present until he resigned in December, 2012.

In January, 2013 Rev. Jim Marcum became the fifth president of SFWBC and began in a full-time capacity.

On April 14, 2016 the Board of Directors voted to make application for Candidacy status with TRACS.

 

II. PURPOSE OF SELF-STUDY

The purpose of this Self-Study is to provide information and documentation to the Transnational Association of Christian Colleges and Schools (TRACS) in order to apply for Candidate Status.

 

III. Goals of the Self-Study

Based on the booklet TRACS Self-Study Guidelines the goals for this self-study are:

  • To evaluate and describe the current state of SFWBC and subsequently improve the quality of its efforts in all areas.
  • To Identify the strengths and deficiencies of SFWBC and the delineation of the steps necessary to correct those deficiencies.
  • To conduct a systematic and thorough examination of all SFWBC’s components in light of its stated mission and against an established set of TRACS Standards.
  • To determine the success SFWBC is having in accomplishing its self-established goals and objectives through careful evaluation of input obtained from all internal and external constituents of the institution.

 

IV. Proposed Self-Study Timeline

June 20, 2015:            A suggestion was offered by Dr. Tim Eaton, Interim TRACS President, to begin the Self-Study.

October 2015:             The President, Academic Dean, Registrar and Business Manager attended the TRACS Annual Conference and set in on numerous sessions to understand the process of self-study and accreditation.

December 2, 2015:    An Accreditation Committee was established to guide SFWBC through the accreditation process and begin working on the TRACS Application materials such as the Strategic Plan and Assessment Plan.

April 14, 2016:             The Board of Directors approved the Strategic Plan and Assessment Plan.

April 14, 2016:             Accreditation Committee began working on Self-Study organization and formation.

Summer 2016:            Academic Dean worked on Foundations portion of Self-Study.

August 15, 2016:        Self-Study Committees were formed and faculty and staff were assigned to those committees.

August 16-18, 2016:  Self-Study Committees worked on first report.

August 18, 2016:        First draft of Self-Study was submitted by committees which included a brief inspection and analysis of each TRACS standard and a report as to whether SFWBC meets that standard.

September 30, 2016: Second draft of Self-Study due which will include Task Lists of documents to be collected as well as policies, procedures, plans to be formed.

October 2016:             Self-Study Proposal submitted.

October 2016:             Approval to begin Self-Study.

October 31, 2016:       Final draft of Self-Study due which will include all documentation as well as policies, procedures, and plans to bring SFWBC up to TRACS standards compliance within 5 years or less.

November 1, 2016     Self-Study submitted to TRACS

  

V. Organization for the Self-Study

Membership, role and scope of the Steering Committee

Dr. Danny Baer, Chair

Mrs. Vickie Morris, Secretary

Mr. Marc Holloman

Mr. Jim Marcum (ex officio)

The Accreditation Committee will also serve as the Self-Study Steering Committee. It shall direct all activities of the Self-Study. It shall be mindful of any policy changes or other items that will require approval from the Board of Directors. It shall answer directly to the President and be charged with final approval of the Self-Study. 

Membership, role and scope of the sub-committees

Standard 1: A. Biblical Foundations——————————— Baer, L. Gaynor

Standard 2: B. Purpose and Objectives—————————- Baer, L. Gaynor

Standard 3: C. Philosophy of Education————————— Baer, L. Gaynor

Standard 4: D. Ethical Values and Standards——————– Baer, L. Gaynor

Standard 5: A. Operational Authority——————————– Baer, L. Gaynor

Standard 6: B. Organizational Structure—————————- Baer, L. Gaynor

Standard 7: B. Organizational Structure—————————- Baer, L. Gaynor

Standard 8: B. Organizational Structure—————————- Baer, L. Gaynor

Standard 9: C. Publications and Policies————————- Berry/S. Marcum

Standard 10: C. Publications and Policies——————– L. Gaynor/A. Rager

Standard 11: D. Educational Programs————————— Moots/Paramore

Standard 12: D. Educational Programs—————————– Baer/L. Gaynor

Standard 13: D. Educational Programs——————————————— N/A

Standard 14: D. Educational Programs——————————————— N/A

Standard 15: E. Faculty————————————————— Davis/Pendley

Standard 16: F. Student Services——————————– T. Gaynor/C. Spain

Standard 17: G. Financial Operations————————— V. Morris/M. Spain

Standard 18: G. Financial Operations———————————————– N/A

Standard 19: H. Institutional Assessment (15)———————— M. Holloman

Standard 20: I. Institutional Research and Planning——– V. Morris/M. Spain

Standard 21: J. Library and Learning Resources———– C. Dunn/S. Denton

Standard 22: K. Facilities and Equipment———————- J. Rager/M. Morris

Standard 23: L. Health and Security—————————– J. Rager/M. Morris

Role and scope of the chairs of the sub-committee

Standard 1: A. Biblical Foundations———————————————— Baer

Standard 2: B. Purpose and Objectives——————————————- Baer

Standard 3: C. Philosophy of Education—————————————— Baer

Standard 4: D. Ethical Values and Standards———————————– Baer

Standard 5: A. Operational Authority———————————————– Baer

Standard 6: B. Organizational Structure—————————————— Baer

Standard 7: B. Organizational Structure—————————————— Baer

Standard 8: B. Organizational Structure—————————————— Baer

Standard 9: C. Publications and Policies—————————————- Berry

Standard 10: C. Publications and Policies——————————– L. Gaynor

Standard 11: D. Educational Programs—————————————– Moots

Standard 12: D. Educational Programs——————————————- Baer

Standard 13: D. Educational Programs——————————————— N/A

Standard 14: D. Educational Programs——————————————— N/A

Standard 15: E. Faculty———————————————————– Pendley

Standard 16: F. Student Services——————————————– T. Gaynor

Standard 17: G. Financial Operations—————————————- V. Morris

Standard 18: G. Financial Operations———————————————– N/A

Standard 19: H. Institutional Assessment (15)———————— M. Holloman

Standard 20: I. Institutional Research and Planning——————— V. Morris

Standard 21: J. Library and Learning Resources————————- C. Dunn

Standard 22: K. Facilities and Equipment———————————– J. Rager

Standard 23: L. Health and Security—————————————— J. Rager

 

VI. Materials and Resources

The self-study will require a number of resources that are already in place at SFWBC. This includes, but is not limited to:

Access to the Internet

Computers

Printers

Hole – punch

Copier

Meeting rooms

Email

Phone

Paper

Cloud Storage (Google Drive)

Notebooks

TRACS Manuals and Materials

TRACS seminar notes

Self-Study and documents prepared by Hillsdale FWB College

Use by permission of Dr. Tim Eaton

Materials prepared by other TRACS institutions found on websites

VII. Budget for the Self-Study

TRACS Staff Visit, Dr. Pramanik………………………………………………….. $1500

TRACS Annual Conference………………………………………………………… $4500

Supplies and Printing…………………………………………………………………….. $500

TRACS Candidate Status Fee…………………………………………………….. $8200

TRACS On-Site Evaluation Visiting Team…………………………………… $7500

Travel to TRACS Accreditation Commission Appearance …………. $1500

Total………………………………………………………………………………………….. $23,700

 

All other “Materials and Resources” are included in our regular budgeted operations. For example, we will use the Internet and email, but there will be no “extra” expensed incurred for their use. The same applies for staff salaries.

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